Public organisation

SharePoint installation: securing a collaborative environment in the Swiss public sector

Stability, security, compliance: to meet the requirements of the public sector, a Swiss organisation has entrusted Qim info with the task of operating its SharePoint environment. Thanks to a strategy based on regular audits, controlled updates and automation via PowerShell, the infrastructure is becoming more reliable and efficient, while remaining compliant with governance standards.

Background and challenges: optimising the use of SharePoint

Within this public organisation, SharePoint structures the exchange of information and supports collaboration between departments. To guarantee its long-term stability and security, the institution is putting in place a structured operating strategy, combining proactive maintenance and regular checks.

Qim info is responsible for the technical management of the platform:

Systematic integration of Microsoft patches,
Annual deployment of SharePoint updates,
Bi-monthly audits targeting performance, security and compliance.

This approach aims to consolidate the reliability of the collaborative ecosystem, ensure its continued availability and guarantee compliance with public sector regulatory requirements.

Project goals: improve performance and governance

To meet the challenges posed by cybersecurity, performance and governance, the organisation is launching a SharePoint operations project managed by Qim info. The methodology is based on five key levers:

Apply annual updates to SharePoint and its associated tools,
Promptly integrate the security patches provided by Microsoft,
Carry out fortnightly audits of the platform’s performance, integrity and compliance,
Automate critical tasks via PowerShell to ensure that operations are reliable and repeatable,
Produce detailed analysis reports to guide adjustments and ensure consistency with existing governance policies.

Two Qim info specialists, a SharePoint developer and a systems and network administrator, are mobilised for 80 days to structure a stable, scalable operation that complies with the constraints of the public sector.

SharePoint installation: a sustainable strategy for a controlled environment

Operating a SharePoint environment requires clear organisation, robust tools and a proven methodology. Qim info deploys a comprehensive system that combines regular audits, rigorous management of updates and automation of critical operations, to guarantee continuity and reliability of service.

Fortnightly audits to anticipate risks. These regular audits enable us to anticipate drift, correct anomalies quickly and maintain a high level of stability and safety.
Applying updates and patches methodically. Microsoft security patches and annual updates for SharePoint and associated tools are integrated in accordance with a structured and validated process, guaranteeing technical and regulatory compliance. This ensures that the entire environment remains up-to-date,efficient and fully operational.
Automating maintenance via PowerShell. To secure recurring operations and make maintenance more reliable, the Qim info teams automate critical tasks using PowerShell scripts. This administration tool, developed by Microsoft, enables targeted actions to be carried out on a large scale, while ensuring that interventions are traceable. It integrates perfectly with cloud and hybrid environments, reinforcing the stability of the infrastructure.

It’s worth noting that script-based automation also enables valuable cross-disciplinary skills to be developed. Lucas, an IS Project Manager at Qim info, has automated 300 workstations using PowerShell. Read his feedback here.

Benefits observed: SharePoint has become more reliable, secure and compliant

Qim info’s approach has resulted in a SharePoint environment that is stabilised, optimised and aligned with the requirements of the public sector:

The platform is secured in accordance with the latest Microsoft recommendations,
Its performance meets the real needs of business users,
Its governance fully complies with internal rules and regulatory frameworks.

The regular sequence of audits, combined with rigorous management of updates and the automation of operations, means that the organisation can put its trust in a collaborative foundation that is reliable, structured and scalable.

This methodical approach has also been applied in the industrial sector. Qim info modernised an obsolete SharePoint 2019 environment for a company based in Lausanne. Read the case study here.

SharePoint updates: a pillar of continuity and performance

According to an analysis by McKinsey (2021), implementing predictive maintenance strategies can reduce maintenance costs by 10 to 40% and cut downtime by up to 50%. This is a revealing observation, particularly in the public sector, where the availability of digital tools is essential for the smooth running of services.

With SharePoint, a policy of implementing regular updates is part of this proactive maintenance approach. It plays a key role in four strategic areas:

Cybersecurity: enhanced protection against emerging threats,
Performance: optimising response times and fluidity of use,
Functionality: integration of the latest Microsoft developments, to better meet business needs,
Compliance: constant alignment with regulatory requirements (GDPR, ISO standards, etc.).

Qim info, your Swiss partner for a high-performance, future-proof SharePoint installation

As a specialist in Microsoft environments and a Microsoft partner, Qim info helps public and private organisations alike to make sustainable use of their SharePoint platform. From installation to maintenance, including updates, automation and governance, our teams provide tailor-made technical and strategic support.

With offices in Geneva, Lausanne, Zurich, Basel, Annecy and Lyon, our agency has expertise in installing SharePoint, and adapting its services to the most demanding contexts. Our approach combines technical rigour, business knowledge and operational proximity.

Are you looking to install, secure or optimise your SharePoint environment? Contact our teams to build a customised solution that is perfectly aligned with your performance, governance and sustainability challenges.

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