Industrie

SharePoint installation: transforming a Swiss company’s collaborative environment

When collaboration slows down, operational efficiency falters. This was the conclusion reached by an industrial company in Lausanne, faced with a SharePoint 2019 system that had become obsolete, poorly configured and underused. By calling on Qim info, it initiated a complete transformation of its collaborative environment. The result: a reimagined tool, more fluid uses, and teams that are finally reconnected to essential information.

Challenges and deployment: rethinking the use of SharePoint for greater efficiency

A tool that is poorly maintained can quickly start acting as a handbrake on the flow of information. This is exactly what is happening at this Lausanne-based industrial company: SharePoint 2019 is showing its limitations, in terms of both configuration and reliability. Repeated technical problems, obsolete functionalities, a confusing tree structure… the platform no longer meets the needs of the business. Teams are gradually abandoning a tool that is nevertheless strategically important for structuring exchanges and accelerating internal processes.

Objectives: restore SharePoint to its central role

To reverse this trend, the company decided to turn to Qim info for technical and strategic support. Several priorities emerged:

configuring SharePoint in line with current standards,
troubleshooting technical anomalies that were holding back productivity,
deploying new functionalities tailored to the uses of each department,
optimising ergonomics and document governance,
and benefiting from advice on how to integrate the tool into business processes.

SharePoint custom installation: services deployed by Qim info

Mobilised for a 20-day assignment, the Qim info consultant deploys an approach with a four-stage structure:

1- Targeted audit and diagnosis

A technical and functional inventory is carried out to analyse the bottlenecks, the existing configuration and the specific expectations of internal departments. This phase enables a clear plan and detailed architecture to be drawn up for restructuring the SharePoint 2019 portals.

2- Design of an optimised SharePoint environment

Based on the diagnosis, Qim info defines a new document hierarchy, refines access levels and improves the user interface. The portals are redesigned to adapt to the company’s actual workflows, with an emphasis on scalability and security.

3- Technical deployment and incident resolution

The new version of SharePoint is deployed in accordance with Microsoft best practice. Technical problems are corrected, the necessary functionalities are added, and the entire environment is stabilised, to reinforce its reliability.

The infrastructure is then configured so as to guarantee a high level of security, sustainable scalability and optimal performance. Certain functionalities have been enhanced by the integration of technologies such as Nintex, a solution specialising in the automation of business processes and the orchestration of workflows, which is perfectly compatible with SharePoint. In particular, it simplifies repetitive internal procedures and reduces the operational workload of teams.

To find out more, read our article dedicated to the topic: Nintex Workflow for SharePoint: optimising your business processes.

4- Change management support

The Qim info team supports the company with change management, facilitating the transition to the new portal and meeting the challenges associated with organisation and user adoption.

Results of the SharePoint installation: a modernised architecture that is exploited better

Thanks to this collaboration, several SharePoint 2019 portals have been set up in line with the needs identified. The tool has been redeployed to better meet the requirements of internal departments, with a redesigned architecture and a modernised environment.

SharePoint issues: between best practice and security

SharePoint: the benefits of a well-used collaborative platform

SharePoint, which is integrated with Microsoft 365, enables organisations to structure information, centralise documents and facilitate collaboration between teams. When properly configured, it offers :

secure access from any terminal,
rigorous rights management,
full traceability of documents,
and automation of repetitive processes.

To get the best out of it, though, certain good practices are essential:

structure libraries according to business uses,
document governance rules,
involve users from the design phase onwards,
and provide ongoing maintenance.

Often confused with OneDrive, which is designed for more individual use, SharePoint meets very different collective challenges. To understand the specific features of each tool and make the right choice for your needs, read our article: SharePoint or OneDrive: how do you choose between the two?

Why is it vital to keep your SharePoint environment up to date?

According to the Ponemon Institute (2023), 60% of data breaches are linked to systems that are unmaintained. SharePoint is no exception to this rule: without regular updates, it becomes vulnerable.

What’s more, each update brings significant functional improvements, which are often under-exploited due to a lack of appropriate support.

Ongoing, proactive maintenance is therefore essential, in order to:

prevent cybersecurity risks,
reinforce regulatory compliance,
guarantee optimum performance,
and maintain a high level of user engagement.

Qim info, your go-to agency for a successful SharePoint installation

As an IT services specialist and Microsoft partner, Qim info helps companies to overhaul, optimise and secure their SharePoint environments. Our approach combines technical rigour, business understanding and human support.

Based in Switzerland and France, our agency, which specialises in SharePoint installation, applies targeted expertise and tried-and-tested methods to guarantee concrete, lasting results.

Are you looking to modernise your SharePoint environment or resolve persistent problems? Contact our experts and let’s work together to build a solution tailored to your needs.

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